Gemini Notebook Over Published Fraud Advisories and Reports

A notebook works best around one theme. Decide on it first.

1. Write the theme in one line, such as "red flags in vendor payment fraud" or "fraud schemes involving AI-generated media."
2. Find three to six public documents on that theme. Examples of where to look: a financial crimes regulator's published alerts, an inspector general's reports page, and the ACFE's published fraud studies. Use the original publisher's page, not a summary site.
3. Download PDFs where you can. Note the publisher and publication date of each in a short list.

What you should see: a folder with a few PDFs and a one-line theme. Troubleshooting: If a document is behind a membership login, only add it if your access terms allow you to upload it to an outside tool. When in doubt, leave it out and use the public version.

1. Go to Gemini Notebook from your Google account. Look for a button to create a new notebook.
2. Name it after your theme, for example "Vendor payment red flags (public sources)".
3. When it asks for sources, use the add-source control to upload your PDFs or paste web addresses.

Google's page says Gemini Notebook supports source types including Google Docs, Google Slides, PDFs, text and markdown files, web URLs, copy-pasted text, public YouTube video URLs and audio files. It lists a limit of up to 500,000 words or 200 MB for each uploaded source.

What you should see: your sources listed in a panel, usually down the left side, each with a title. Troubleshooting: If a web address fails to load, save the page as a PDF and upload the PDF. If a PDF is a scanned image, text may not be readable, so look for a text version from the publisher.

Type a question into the chat box in the notebook. Start with a question the documents should answer.

Which red flags do these documents list for vendor payment fraud, and where? Give each red flag with the document name and the section or page it comes from.

What you should see: an answer organized by red flag, with small numbered citations. Clicking a citation opens or highlights the passage in the source. Troubleshooting: If the answer lists red flags with no citations, ask again: "Add a citation for each item and leave out any item you cannot cite."

This step is the one that keeps the notebook honest.

1. Click the first citation in the answer and read the passage it points to.
2. Ask yourself whether the passage says what the answer says. Look for qualifiers the summary dropped, such as "may indicate" turned into "indicates."
3. Repeat for every point you plan to use.
4. Copy the document name, section or page, and publication date into your own notes for anything you will cite.

What you should see: a short list of verified points, each with a source you can name. Troubleshooting: If a citation does not support the point, discard the point. Do not fix it from memory.

1. Ask a comparison question (see the template prompts).
2. For every difference the answer reports, open both citations.
3. Where two documents disagree, or where the question turns to what any institution is required to do, stop. That question is for your compliance team or counsel, not the notebook.

What you should see: a side-by-side list of points with citations for each document. Troubleshooting: If the notebook says the sources do not address the question, accept that. It is useful information about where your library has gaps.

Google's page says Gemini Notebook does not currently keep a history of questions and responses in chat, and that you can save notes by pinning a response. Pin the answers whose citations you verified, or copy them into your own document with the source details.

What you should see: a pinned note or a document with the answer and its citations. Troubleshooting: Features move around. If you cannot find the pin option, copy the text and citations into a document yourself.